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Fuel consumption is a significant cost item, especially for businesses managing large fleets and individuals with high vehicle usage. One way to control and manage fuel expenses is through vehicle tracking systems. In this guide, you will learn everything you need to know about vehicle tracking systems.
What Does a Vehicle Tracking System Mean?
A vehicle tracking system, or 'Taşıtmatik,' is a system integrated into vehicles that digitally controls fuel purchases. This system operates with a special device installed in each vehicle, managing fuel acquisitions within the limits set by the vehicle owner. Commonly used to track and control fuel consumption in commercial vehicle fleets, this system also enables individual users to monitor their fuel expenditures more efficiently.
A vehicle equipped with a tracking system refers to a vehicle that houses this technology and automatically tracks fuel purchases. Through this system, information such as when, from which station, and how much fuel the vehicle has acquired is recorded. For fleet managers, this facilitates easier optimization of fuel costs.
How is a Vehicle Tracking System Installed?
The installation of a vehicle tracking system is typically carried out by authorized service centers. During the process, a device is integrated with the vehicle's fuel filling cap and engine, enabling automatic tracking of fuel purchases and refueling operations. The installation of the tracking system involves several steps:
Device Selection and Procurement: First, a suitable tracking device for the vehicle is selected and obtained. Fuel companies usually provide installation of the tracking system with discount advantages based on the number of vehicles.
Device Installation: The tracking device is integrated into the vehicle's fuel filling system. This process is generally accomplished with the help of a small module placed under the engine cover. This module allows for an automatic connection between the vehicle's fuel tank and the system during fuel filling.
Settings and Activation: After the device installation is completed, the settings are configured, including the vehicle's identification details, the type of fuel used, and the fuel purchase limits. Upon activation, the vehicle is now capable of making fuel purchases within the previously established limits.
How to Use a Vehicle Tracking System?
People who frequently use vehicles or own fleets often wonder, “How is the vehicle tracking system used?” The installation of tracking devices, which greatly simplifies fuel monitoring, and their integration with fuel systems are carried out by fuel providers. The usage of a vehicle tracking system involves the following steps:
When you go to a station compatible with the tracking system to purchase fuel, there is no need to carry any payment method such as a credit card or cash. The license plate of the registered vehicle and the device are automatically recognized by the station's pump.
Once the vehicle is recognized by the system, the pump is activated automatically. The fuel filling process begins without any intervention from the vehicle owner. The filling occurs with the appropriate type of fuel for the vehicle and within the specified limits.
During the fuel filling, the amount filled corresponds to the vehicle’s fuel needs. When the filling is completed, the payment is also made through the tracking account. If there is a pre-defined limit, the filling is completed without exceeding this limit.
Additionally, a digital invoice is generated after this process. This invoice is quite beneficial for both individual users and companies for tracking and reporting fuel expenses.
How to Remove a Vehicle Tracking System?
For vehicle owners whose agreement with the company providing the tracking device has ended and wish to have the device removed for any reason, it is crucial not to attempt to remove the device themselves and instead visit authorized services that work with the company providing the device. If the tracking device is not removed by the authorities, it may self-destruct.
The tracking service is usually provided under a contract. Therefore, it is important to pay attention to the terms of the contract when canceling the device. If a fixed-term agreement was made, an additional fee may be required for early cancellation. Company officials will inform you of the documents or information needed for termination. After the cancellation process is completed, the billing for fuel purchases made through the tracking system will also be terminated. To avoid any subsequent payments or invoices, it is essential to ensure that all documents and procedures are completed.
Is Using a Vehicle Tracking System Mandatory?
Vehicle tracking systems are devices typically preferred for facilitating fuel management, especially for fleet vehicles or corporate companies. They provide convenience in many areas, such as optimizing fuel expenses, easy fuel tracking, and efficient fuel consumption, benefiting both individual users and fleet managers. While not mandatory for individual users, these systems can be favored for the time-saving and payment ease they offer.
For corporate users, especially in logistics, cargo, and service-providing businesses, the use of vehicle tracking systems has become a common practice to minimize fuel costs and eliminate the possibility of abuse. Since the system allows fuel purchases only in authorized vehicles, it offers significant advantages in terms of control and security for corporate companies.
Individual vehicle owners may also choose to use this system due to the numerous advantages it offers. The tracking device simplifies daily life with features like time savings, convenience in fuel purchases, and the ability to process transactions quickly without waiting in line during payment. Additionally, the automatic digital recording of fuel purchases provides a practical solution for individual users seeking to maintain budget control.
In summary, while vehicle tracking systems may be more necessary and advantageous for fleet managers and large corporate enterprises, they can also serve as a valuable aid for individual users. Their ability to simplify the fuel purchasing process and enhance payment tracking makes them highly preferable, even if they are not mandatory.
Is There a Limit on Fuel Purchases with Vehicle Tracking Systems?
When using a vehicle tracking system, specific fuel purchase limits can be defined per vehicle. This feature is particularly utilized in fleet management to control fuel costs and prevent potential abuse.
For corporate users, there are established fuel purchase limits for each vehicle. These limits determine how much fuel vehicles can purchase daily, weekly, or monthly, thus preventing unnecessary fuel purchases. Since all details related to fuel purchases are recorded digitally, users can track their fuel expenses online, making budget management easier.
In conclusion, vehicle tracking devices are highly optimized solutions for ensuring fuel efficiency and savings. They are particularly preferred for regular fuel monitoring in fleet vehicles used by corporate companies. Companies with fleet vehicles can instantaneously monitor the fuel purchases of each vehicle, keeping track of how much fuel each vehicle consumes and the frequency of refueling. This not only reduces costs but also contributes to making business processes more efficient. Additionally, it facilitates the establishment of a transparent and secure fuel management system.
Since 1977, Asmira Group has gained experience in the maritime sector, specializing in ship and yacht fuel supply. This expertise has been extended to fuel stations and wholesale fuel sales through Asmira Energy. With its 53-year-old fuel station on the Torbalı–Aydın highway and its second station in Datça Marmaris, Asmira Group continues to provide high-quality and reliable service. Offering a wide range of services such as transportation, storage and distribution, yacht chartering, and bunker, Asmira Group continually advances its knowledge with a commitment to continuous improvement. For more information, you can visit our website Asmira Group.